Let Us do the Legwork
Travel expense management is a perfect outsourcing opportunity. It is a large corporate expense area, but poorly controlled and optimized. However, it is the second largest controllable expense and can be a lever for increasing market value. Hosted delivery models offer time, cost, and efficiency advantages. Companies of all sizes and in all industries are seeing ROI in less than one year.
back to topConcur Implementation Services
We provide the experience and technical know-how to deliver a global implementation of Concur's Expense System. We can spearhead the initial project, supply guidance as project lead, perform the entire implementation as functional lead and work with your company's IT department as a technical liason.
As Project Lead we can:
- Take responsibility for success of the project
- Supervise project team members
- Develop and Maintain project implementation plan/schedule
- Develop regular project status reports
As Functional Lead we can:
- Configure the Expense Reporting tool
- Manage the current and new interfaces between Concur and any credit card vendors
- Be responsible for quality assurance and testing
- Develop training materials and personally train employees on the use of Concur's products
- Incorporate your company's travel & purchasing card programs
- Setup the system for proper calculation of VAT, GST and other country specific tax or banking regulations
As Technical Liason we can:
- Identify and help design/develop required system interfaces including G/L, A/P and HR systems as needed
- Develop/Execute technical test plan
Compliance and Auditing to Sarbanes-Oxley
Despite the recent public exposures of scams, identity theft, corporate espionage, intellectual property breaches, and theft of millions of personally identifiable records, only 37% of companies reported that they have a security strategy in place, according to the State of Information Security 2005. In fact, over 8,200 information security executives in 63 countries struggle to hold the line against security threats and incidents.
In addition, the response to regulatory compliance was surprising, with less than half of U.S. respondents (38%) reporting that while they are required to be in compliance Sarbanes-Oxley, they currently are not compliant. (as per PWC, 12/05)
We provide for the documentation and audit trail that demonstrates proper controls are in place and consistently followed. We automate and perform the audit and review of controls and processes for travel and IT Industry-leading solutions that help align IT with the Business.
We review the corporate and government processes to measure, enforce, and demonstrate compliance and an accurate network audit.
Expense System implementation and integration
Automated expense reporting is another area of cost containment and improved service for travelers. As the travel industry becomes more sophisticated in its use of electronic data transfer, travelers are able to create expense reports by downloading all information from charge card records.
What differentiates the Corporate Solutions Group is our ongoing monitoring and continual improvement of your travel management program. Through our continual monitoring of your travel and monthly reporting, you can measure the effectiveness of your programs.
Auditing & Monitoring of Air & Hotel Bookings
Audits of both traveler and vendor accounts to ensure policy and contractual compliance, as well as detect and prevent travel-related fraud.
Online Booking Tools and Adoption
One of the fastest ways to lower costs is to embrace online booking technology. We assist the company in providing an end-to-end travel and expense ecosystem that delivers best-practices across business functions.
Effective Contract Management
Competitive bid process for all areas of travel agency and automation including reservation system to be used, self-booking and expense reporting systems to improve productivity, and cost savings and services. Competitive bid process including development of request for proposal (RFP), bidders conference, analysis of proposals, research, reference checks, negotiations and contract development.
back to topEffective Meeting Control
To manage meetings, one has to start with policies designed to support the objectives. The Corporate Solutions Group begins by reviewing existing policies and helping organizations implement necessary revisions. We have experience in implementing global policy and procedures that reflect the sensitivity of global operating and cultural issues.
back to topOptimizing Travel Management
Travel expenditures are rising. Airlines are boosting prices by 20-40% this year, eliminating excess inventory and curtailing fare sales.
Hotel costs are rising faster then in the past 8 years. Demand surpasses supply in many markets.
Car Rental rates are increasing 5% this year.
The Corporate Solutions Group can help you optimize travel and meeting management to stretch your travel dollars.